7 Ways of Ensuring Great Online Onboarding
- A detailed Onboarding plan – Create structure in the onboarding, so both you and the candidate know exactly what to do and when. The onboarding plan can be visualized using PowerPoint with a day per slide or via Excel – depending which tool you are more familiar with.
- Set goals - Be very clear what the goal is for each activity, so the candidate is aware of when the activity is complete. For example, what is the purpose and goal of a specific online training, online meeting or a specific task.
- Send flowers – On the first day of work, send flowers to the new employee’s address to welcome the new team member. This is a sign of warm welcome despite being far apart from the organization.
- Make calendar invites – Invite relevant coworkers or stakeholders via the calendar, so everyone knows who, when and what they are expected to talk about.
- Close communication – As a leader it is a very special situation to be in, if you need to onboard new employees online. The new employee needs to feel part of a team even though they are physically far away from everyone else. To address this consider conducting daily online meetings with the employee and regular meetings together with the team.
- Feel the culture – Another way of having a stronger feeling of being a part of a team, consider sending a box with small organizational items after a week or two, like a key chain, cap, t-shirt or similar with logos.
- Practical assignments – Have very well-defined assignments ready for the new employee to tackle during the first weeks of employment. It can be frustrating starting a new job, and not having a feeling of delivery. By having specified tasks ready, the new employee will get a feeling of adding value to the business.